Position: Business Manager                                                                                                      FLSA:      Exempt

Reports to: Pastor

Effective date:

General Summary: The business manager provides leadership and day-to-day supervision of the temporal affairs of the parish in such a way as to enable the pastor to concentrate on the spiritual affairs of the parish. The business manager oversees the administrative and business functions of the parish in an accurate, efficient, thorough, professional, and timely manner, which will strengthen the Church and give the appropriate administrative foundation to support the pursuit of the parish’s mission, ministry, and growth.

Essential Duties and Responsibilities:

Financial Responsibilities

• • Assures that sound fiscal management is practiced by the parish. This includes development and monitoring of budgets; assurance of timely and accurate financial reporting to parishioners, the diocese and various government agencies; assurance of proper deposit, disbursement, and accounting for all parish community-related funds; and oversight of all major fundraising activities.

• • Responsible for the proper entry and tracking of financial business transactions that include, but are not limited to accruals, parishioner contributions, cash transactions, analyzing financial statements, reconciliation of bank account, etc. Must ensure proper accounts are being charged and accurate records are kept.

• • Seeks approval from the pastor in concert with the policies, procedures, and guidelines set forth by the diocese regarding financial and temporal transactions; ensures compliance with the diocesan Temporal Goods Policies.
  • Coordinates the accurate preparation and review of budget and financial reports in conjunction with parish pastor, appropriate staff, and finance council.
  • Acts as a liaison on behalf of the parish with diocese and other entities regarding fiscal responsibilities.
  • Coordinates and reviews parish organization’s funds.
  • Coordinates temporal affairs of all parish cemeteries.
  • Performs other related duties as assigned by pastor.

Coordination of Parish Ministries and Services

• • Oversees the coordination and recruitment of all financial and temporal affairs, ministries and services, especially those headed by parishioners and other volunteers.
  • Directs scheduling for all parish activities and ensures that adequate space and materials are available in parish facilities for the delivery of ministries and services.
  • Direct the parish festival in conjunction with the festival leadership.
  • Assists with the development and living out of the parish mission, culture, and mission advancement.

Personnel Responsibilities                   

• • Assists the pastor in recruiting, hiring, and dismissing employees with the guidance of the diocesan Human Resource Department; maintains an adequate level of knowledge on current employment laws.
  • Supervises all parish employees not directly accountable to the pastor.
  • Creates and updates a parish employee handbook in consultation with the pastor and assistance from the diocesan Human Resource Department; ensures that the handbook and any revisions are reviewed by an attorney for sound legal policies before presentment to employees.
  • Provides new employees with orientation subject to the parish employee handbook, new-hire paperwork, I-9 verification, payroll forms, BCI/FBI backgrounds checks, introductions, and expectations of the workplace.
  • Establishes and maintains position descriptions and personnel evaluations for employees.
  • Ensures that all employees and volunteers are in compliance with the Policy for the Protection of Minors and Young People. Acts as local compliance officer for the policy including maintaining accurate and thorough records in Virtus.
  • Facilitates communications within parish departments and outside agencies or groups, both civic and religious.

Administrative Responsibilities

• • Coordinates with staff and volunteers to participate in staff planning and operational meetings; conducts significant dialogue with the pastor so that he is fully apprised of matters being considered and acted on by the parish.
  • Coordinates the maintenance of accurate parish and facilities records including repair, construction and financial, as well as cemetery records, when applicable.
  • Coordinates insurance and other benefit programs of the parish, employees, and property.
  • Ensures compliance with the policies, procedures, and guidelines of the Protected Self Insurance Program of the Diocese of Toledo.
  • Attends financial council training at least once every three years, which focuses on Temporal Goods Policies that must be implemented at the parish.

• • Comes prepared to leadership, staff, festival, finance council, pastoral council and other committee meetings appropriate to the position; attends quarterly diocesan business manager meetings. Leads finance council meetings. Some meetings, especially festival related, finance council and pastoral council meetings take place in the evening.

Facilities Management Responsibilities

• • Conducts ongoing inspections of parish grounds and buildings to ensure that the property is maintained in a safe and aesthetic manner; establishes and oversees preventive maintenance programs for parish property and equipment.
  • Supervises the activities of all parish maintenance and inspects completed maintenance and repair projects.
  • Manages and approves major repairs or new construction with counsel from the pastor, finance council, and pastoral council, when applicable; supervises new construction on the parish grounds and acts as a liaison between the architect, contractor, and building committee.
  • Follows pre-established guidelines to obtain competitive prices for the purchase of supplies and materials; seeks approval through the pastor, finance council, and pastoral council, when applicable.
  • Maintains parish’s compliance with diocesan policies regarding licenses, insurance, other liability considerations, real estate, and capital projects.
  • Performs other related duties as assigned by pastor.

Knowledge, Skills, and Abilities Required

• • BA/BS degree in Business, Finance, Accounting, or related business discipline from an accredited college.
  • Business management experience, including financial oversight, human resources, and facilities management, with minimum of three years of previous supervisory experience.
  • Must have the ability to develop and maintain positive relationships with employees, ministers, and volunteers at all levels.
  • Ability to face situations firmly, courteously, tactfully, and with respect for the rights of others.
  • Requires a high level of computer expertise in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook, and experience with accounting software (QuickBooks preferred) and data analysis tools (Microsoft Access preferred).
  • Practicing Catholic and registered member of a Catholic parish faith community, preferred.
  • Must have the ability to respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
  • Must be flexible, innovative in a fast paced, time-critical environment and have the ability to work independently.
  • Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities.
  • Performs work at a high level of accuracy and attention to detail.
  • Strong interpersonal, written, and verbal communication skills, including ability to produce clear, concise reports and recommendations and make presentations to varied groups.
  • Exercises considerable independence and judgment with a high level of confidentiality.
  • Must successfully pass the required background check and all requirements of the Program for Child and Youth Protection prior to employment and maintain a satisfactory background check throughout employment.
  • Must maintain a valid driver’s license.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to author reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from parish leadership, parish staff, parish councils, diocesan groups and other groups of managers, clients, vendors, employees, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Position may require evening and weekend hours.